Chief Financial Officer
Willamette Valley Vineyards
Founded in 1983 by Oregon native Jim Bernau with the dream of creating world-class Pinot Noir, Willamette Valley Vineyards has grown from a bold idea into one of the region's leading wineries, earning the title “One of America's Great Pinot Noir Producers” from Wine Enthusiast Magazine.
The CFO is to provide leadership to Willamette Valley Vineyards’ financial, accounting, and information technology functions as well as oversee all aspects of the accounting systems including AR, AP, Inventory, Payroll, and General Ledger. The CFO will ensure that all financial representations are accurately represented within GAAP and SEC guidelines and that SEC financial reporting requirements are satisfied in a timely manner. The CFO will also ensure that there are no material weaknesses in internal controls over financial reporting by closely monitoring controls and procedures to include testing as necessary. The CFO will provide broad and comprehensive leadership regarding all financial aspects within the Company and will manage business support operations to maximize profitability and long-term growth.
Primary Job Responsibilities/Essential Functions
•Oversee monthly closing of all financials including balance sheet, income statement and cash flow. •Ensure maintenance of general ledger and sub-ledgers for all accounting systems. •Oversee transactional processing for accounts payable and accounts receivable. •Review and improve internal controls over financial reporting to alleviate material weakness and improve processes. •Ensure integrity of financial reports with the SEC including 10-Q and 10-K. •File Forms 3 and 4 with the SEC on the behalf of, and conjunction with, board members and Company officers. •Provide trading window information in a timely manner. •Act as a steward of physical assets including cash, inventories, property, plant, and equipment. •Ensure proper tracking and reporting of assets. •Enforce company policy and procedures as they relate to financial records and assets. •Ensure reconciliation of all balance sheet accounts monthly. •Act as Company liaison on all audits and reviews by the Company’s independent audit firm. •Act as management liaison with the Audit Committee. •Attend all meetings of the Board of Directors and provide comprehensive financial information to the board. •Prepare timely and accurate financial reports for management reporting. •Lead inventory cost review and adjustment process from raw material through work in process to finished goods. •Oversee all physical inventories. •Review and improve inventory costing process including workflow diagrams and documentation. •Work closely with department managers on monthly financial reviews, internal controls and budget preparation making suggestions for business improvement. •Ensure payroll records are up to date and meet legal requirements. •Ensure employee pay structures are within Company policies. •Ensure the Company maintains an acceptable cybersecurity posture and that policies and training are adequate to meet current standards and are PCI compliant. •Report to the CEO and Board with recurring and ad-hoc financial analysis as necessary. •Coordinate with independent tax preparers for all income tax returns and income tax provision adjustments. •Serve as point of contact for all taxing agencies. •Ensure timely filing of all compliance-related reports to regulatory and taxing agencies •Review and improve cash handling and reconciliation process ensuring timely reconciliation of bank balances to the general ledger. •Coordinate the development of an annual Company budget in collaboration with other managers. •Ensure fixed asset spending is within approved budgets and follow Company policies. •Oversee Company’s risk management program including safety and insurance. •Negotiate and obtain insurance coverage appropriate to the Company’s needs including but not limited to property and casualty, employer liability, liquor liability, auto, cyber, and Director and Officer coverage. •Ensure the integrity of the Company’s ERP system. •Assist warehouse management on all physical inventory counts ensuring book to physical adjustments are recorded timely and inventory accuracy is improved. •Complete audits of internal controls and procedures and report on failures. •Develop, maintain and report on trends in key performance metrics. •Work directly with financial institutions regarding debt, merchant services, merchant card processing, and treasury related functions. Ensure compliance with financial covenants. •Oversee the Company’s contracting function and ensure contracts adequately protect the Company’s interests. •Develop and maintain relationships with key growers and ensure the Company’s long-term interests are contractually protected. •Supports the Company’s effort to create a more sustainable and “green” environment to improve the company’s positive impact on the environment.
•BS degree in Accounting, Finance, Economics, or similar. MBA is preferred. •CPA is preferred. •An effective communicator at all levels in the organization. •Experience in a senior financial management role, partnering with executive staff. •Must have highly-developed organizational and time management skills. Ability to multi-task, work independently and as part of a team. Build team dynamics and synergy across departments. Optimize resource potential. •Excellent interpersonal and supervisory skills, including the ability to lead and delegate tasks with effective follow-up. Independently motivated to identify and resolve issues, at department-level.
Willamette Valley Vineyards Policies and Procedures
•Policies and Procedures in the Willamette Valley Vineyards Employee Handbook and related Policies and Procedures in the Policy & Procedure Manual are to be included in this agreement.